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AGM Draft Minutes 2016

 

                                                                        

The Emeritus Association, University of Calgary

DRAFT MINUTES OF THE EMERITUS ASSOCIATION 2016 ANNUAL GENERAL MEETING

OCTOBER 12TH, 2016

SENATE ROOM, ALMA HOTEL, UNIVERSITY OF CALGARY

 

1.

President's Call to Order

President Om Malik called the meeting to order at 2:10 p.m.

2.

Welcome to New Emeriti

The President welcomed any new Emeritus members.

 

3.

Declaration of Quorum

A quorum was declared since over 15 members were present.

4.

Approval of Agenda

Motion:  Kendall/Jennett

    CARRIED.

5.

Approval of Minutes of 2015 AGM

The Minutes were attached to the printed Agenda and had been available on the Association's website.

Motion:  Langdon/Challice

    CARRIED.

6.

Reports:

  • President
  • Treasurer/Membership
  • Program
  • Life After Retirement
  • E-Letter
  • Webmaster
  • Keeping in Touch/Social
  • 50th Anniversary
  • Past President and Senate Representative

All Reports had been available on the Association's website and the President requested comments.  Not hearing any he asked for a motion to receive all the Reports except for the Financial (Treasurer) Report.

Motion:  Le Navenec/Dewar

    CARRIED.

 The Financial Report was attached to the printed Agenda and was also available on the website.  The President asked for comments.  Not hearing any he requested a motion to receive the Financial Report.

Motion:  Murch/Evans

    CARRIED.

7.

Nomination and Election of 2016-2017 Executive Committee (Total = 11)

Ernst Enns, Past President, was asked to chair this item for discussion.  The names of those nominated were printed on the Agenda and were also listed on the Association's website.  There was one vacancy for E-Letter editor.  Ernst asked for additional nominations for all positions but none were made from the floor.

 

Motion that all the nominations be approved: Swaddle/Challice

    CARRIED.

The following persons were approved for the position listed:

  • President - John Kendall
  • Vice-President & President Elect - Jim Frideres
  • Past President & Senate Representative - Om Malik
  • Secretary - Gary krivy
  • Treasurer/Membership - Arvi Rauk
  • Program Chair - Carole-Lynne Le Navenec
  • LAR Editor - Andrew Pernal
  • Webmaster - Om Malik
  • Keeping in Touch/Social - Jean Langdon
  • Member-at-Large - Ron Murch

The 11th position, E-Letter editor remains vacant and every attempt will be made to fill this position by the Executive.  The Program Chair also asked for any volunteers to be co-chairs with her on development of the yearly program. 

8.

Other Business

Dr. Challice wondered if there might be interest in holding a reunion dinner to bring together both new and older members of the Emeritus Association.  The President indicated that the two luncheons held each year are well attended with 70+ persons at each luncheon.  Jean Langdon, Social Chair, will be asked to take under consideration such a dinner and obtain the input of the Executive Committee. 

 

Dr. Djordjevic requested information as to how we recruit new members.  The President replied that each year the University administration sends to the Association a list of new emeritus staff along with their addresses and emails.  Each of the new emeritus staff are sent a personal letter by the Membership Chair (Dr. A. Rauk) along with the latest copy of LAR and are asked to join the Association.  Around 50% of the new emeritus staff join the Association.  In addition, persons without emeritus status who have an interest in the Association can seek approval for membership from the Executive. 

 

Dr. Evans wondered if the University was now recognizing female emeritus staff as being Emerita.  If not, could the Association do something in this regard to get the University to change their policies.  After some discussion there appeared to be agreement that the University has already moved in this direction.  Dr. Evans will be informed if this is not correct.

9.

Adjournment

Jennett moved at 2:30 p.m. that the AGM be adjourned.    CARRIED. 

 

 

Following the meeting, Dr. Sheila Evans, Ex-Dean & CEO of the University of Calgary Qatar Faculty spoke on "Dreams, Realities, Challenges and Victories".